Streamline your group buys, reselling operations, or complex personal hauls. The ultimate guide to combining multiple sellers into one master document for flawless order tracking.
The Multi-Seller Challenge
Ordering from platforms like TaoBao, Weidian, or 1688 often means coordinating with numerous independent sellers. Tracking costs, Quality Control (QC) photos, and shipping details across dozens of spreadsheets or chat logs quickly becomes a nightmare. Information gets lost, costs are miscalculated, and parcels go untracked.
The solution? Consolidation.
Building Your Master Spreadsheet: Key Columns
Structure is everything. Here are the essential columns for your multi-sheet command center:
| Column Header | Purpose | Essential For |
|---|---|---|
| Seller Name/Store | Identifies the source of each item. | Communication, problem resolution |
| Item Name & Link | Detailed description and direct product link. | Verification, reordering |
| Item Cost (¥) | Base price per unit. | True cost calculation |
| Domestic Shipping (¥) | Shipping fee within China
| Often overlooked cost tracking |
|
| Warehouse QC Photo Link | Direct URL to the agent's QC pictures. | Quality approval, GL/RL decisions |
| Parcel Number | The shipping ID the agent assigns after international dispatch. | Final mile tracking |
Workflow: From Order to Delivery
-
Phase 1: Order Placement
For every item you purchase from a different seller, immediately log the Seller, Item Details, and Costs
-
Phase 2: Warehouse Consolidation
As items arrive at your agent's warehouse, update the sheet with the Domestic Shipping
-
Phase 3: International Shipping
After submitting a parcel containing items from multiple sellers, update the entire group of items with the same Parcel Number
Pro Tips for Power Users
- Use Color Coding:
- Add a Summary Sheet:
- Hyperlink Everything:
- Freeze the Header Row:
- Add a Summary Sheet:
Take Back Control
Managing multi-seller orders doesn't have to mean chaos. The BBDBuy Spreadsheet method transforms a fragmented buying process into a streamlined, professional operation. By investing a few minutes to log each purchase, you save hours of confusion and prevent costly errors. Start consolidating today—your future self will thank you.